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Meeting Minutes, 10282019

October 28, 2019 at 6 PM

Location: Re/Max River City, Edmonton

Attendance: Registration on record


Updates from August meeting and debriefing about previous activities of organizers.

  • Community meetings took place in February 2019, August 2019.

  • EPIC - Edmonton Philippine International Centre was the selected name for the proposed facility based on a community survey and NUANS Search recommendation.

  • It was pertinent to include “international” in the title name as it captures the ethos of the EPIC initiative which is to be inclusive of all cultures.

  • EPIC is a registered society organization.

  • In September 2019, a project plan and strategy document were drafted with the assistance of two facilitators Mila Bongco and Lucenia Ortiz.

  • This document (distributed to the October 28 meeting attendees) effectively maps out the EPIC mission/ vision/ objectives and the project scope and activities, including the roles and responsibilities of potential organizational officers.

  • Initial organizers met with officials at the municipal, provincial and federal levels of government who provided advice and next steps to proceed with the EPIC initiatives.

  • Initial organizers also met with property managers from at least one potential short-term facility and discussed lease options i.e. multi-purpose space in downtown Edmonton behind MacEwan University (Action for Healthy Communities building).

  • The cost of the lease was quoted at approximately $10,000.

  • The idea is to lease a temporary working space for EPIC in order to garner buy-in from stakeholders but also to work out viable business models and map out possible revenue streams.

  • The short-term/ temporary space that is being sought requires a number of elements for various community use e.g. office space, meeting/ boardrooms, classrooms, program space.


General discussion of ideas:

  • Various possible fundraising methods were talked about.A business plan is being put in place in order to apply for various grants.

  • Staffing and volunteer rosters for the EPIC space needs to be mapped out.

  • Commitment surveys from stakeholders inside and outside the Filipino community should be sent out in order to gauge interest.

  • How many Filipino groups are active in Edmonton?

  • Small commitments ought to be requested from each Filipino organization (monetary commitments and volunteer support)


Actions:

  • Appointed Interim Board Officers and Directors-at-Large:

Chair – Ida Lucila

Vice Chair – Bayani Alcantara

Secretary/ Treasurer – Jeanette Dotimas

Director – Herald Casana

Director – Marco Luciano

Director – Brian Piccolo

Director – Tony Surtida*

*T.Surtida has since withdrawn from the Director position. The position is currently vacant.


  • Working committees were also struck:

Communications – Kehrl Reyes, Sweet Macalintal, Jeanette Dotimas

Fundraising – Marco Luciano, Tony Surtida, Lucienne Soriano, Sam Gayyed

Business Planning – Brian Piccolo, Marco Luciano, Bayani Alcantara


Next steps and actions

  • The launch event for EPIC is slated for February 8, 2020.

  • This will be a community event/ townhall where people can ask questions and bring ideas for the EPIC initiative.

  • There will be a presentation about the initiative and the concept of the centre.

  • Take-away materials mapping out the EPIC plans shall be made available.

  • Venue confirmations and preliminary logistics for the launch are being worked out by community leaders:

Loida Lumanlan

Eloisa Lau

Manny Bautista

Annie Chua-Firth

  • Door prizes are being furnished – courtesy of local businesses.

  • Communications and marketing collateral i.e. news release, logo/ branding, media lines, backgrounder, digital postcard (e-flyer) are being developed to support the launch.

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