EPIC Meeting on Strategic Plan
March 26, 2022
Rm. 296, The Orange Hub
Meeting Minutes
Attendees:
Abel Cereno Anabelle Clarin Anna Sarmiento
Arnold Fenix Cynthia Palmaria Giselle General
Harlijk Mirasol Ida Lucila Joel Gualberto
Jojo Lucila Kirk Lim Lito Velasco
Lorena Fenix Lucenia Ortiz Michelle Lucena
Mila Bongco Philipzig Nora Ragadio Veronica Amangyen
I. Welcome/Land Acknowledgment/Introductions/Announcements
Reminder on the EPIC fundraiser with the Oilers Entertainment Group - April 29, Oilers vs Canucks. Use the link https://fevo.me/epic to get special discounted rates. First 50 buyers get a free tour of the Hall of Fame. Oilers Entertainment Group to donate a portion of ticket sales to EPIC.
II. Overview of the EPIC Strategic Plan
3-5 years for planning and development
derived from community consultation during the EPIC Launch in February 2020
III. Vision, Mission and EPIC Concepts
long-term plan of 8 years to have our “own building”, and short-term plan
Gathering place, tambayan
Meeting rooms, office spaces
Learning together
Common Hub for awareness and promotion; range of programs and services for Filipino community
Building or refurbishing – need $5-8M which cannot be achieved with just fundraisers; need government grants and corporate sponsorships
Advice for EPIC board from feedback board
Should belong to us and benefit us (Filipino community)
We want to feel a sense of belonging, safety, Tahanan
Enrich Edmonton – not in isolation from the city
IV. Strategic Objectives and Core Priorities
engage the community for programmes
language school
culture and history
community and lifelong, life skills learning esp. for Filipino newcomers
performing arts
outreach program – e.g. partner with Mennonite Center, Catholics Social Services
celebration events
programs will very likely be volunteer-run for the first year, until such point that the programs are self-sustaining and will have funds to pay resource persons
however, may need professional consult and resource persons for activities related to Fund Development and Business Plan
create more awareness re EPIC
Fund Development Plan for a permanent place
E.g 3-year plan – how to tap financial sources, donations, facility development grants –
obtain charity status for tax receipts - requires revenue of $25,000 in one fiscal year and history of programming, to be eligible
V. Decisions and Commitments
Unanimous vote to approve the Strategic Plan 2022-2025, with wording changes:
In the Vision, change in Filipino - Edmontonians, to Filipino - Canadians - “In 2030, EPIC will own and operate a facility that will serve Filipino-Canadians, and be shared with the larger Edmonton community and surrounding areas.”
in the Mission to include Albertans - “To build a home for Filipinos in Edmonton to come together, build community, share resources and celebrate their culture with Edmontonians and Albertans.”
Core Priority #1 - Temporary Space
initially, it would be ideal to have a constant space for planned programs, preferably with low cost, if not free.
option: The Orange Hub, ℅ Migrante Alberta
volunteers:
Michelle
Jojo (for temporary studio)
Cynthia (The Orange Hub, ℅ Migrante)
Nora
Joel
Core Priority #2 - Programs and Initiatives
volunteers and programs:
Michelle
Annabelle - activities like their Filipino Moms group, photography
Anakbayan - self-defense
Giselle - monthly workshops on healing, mental wellness; guidance and resources for political elections/political school; outreach ℅ non-profit organizations, i.e. resource fairs, rotating visits to senior centres, connecting with community leagues
Jojo - dance classes
Lorena - workshops on financial literacy
Harlijk - workshops on pageant preparation, and mini fashion shows; EPIC ambassadors; regular training; support people who are interested in pageants
Nora
Joel
Mila - Painting in the Park in the summer; Parol Making for Christmas
Kirk
Core Priority #3 - Communications, Engagement and Promotion
How are we being visible?
use online influencers, plug promotions, e.g. game-a-thon
include video games & gamers in promotion
upcoming events:
Filipino Fiesta in June
Heritage Festival in August (through Lito & COPA)
volunteers:
Michelle
Lito - promotion of activities via the Alberta Filipino Journal
Annabelle
Giselle - will help with content, with focus on accessibility & inclusivity, i.e. subtitles in Filipino, dialects
Kirk
Core Priority #4 - Fund Development
continuous donation tin/box in stores/restaurants/events/parties
raffle - connect with travel agencies for trip for 2 to the Philippines; Lito has AGLC connection
50/50 in events - share proceeds with host organization
volunteers:
Michelle
Nora
ADDENDA
Addendum A - Draft EPIC Strategic Plan - 2022-2025
Addendum B - EPIC Strategic Plan Feedback Form
Addendum C - Additional Commitments and Decisions (from EPIC Strategic Plan Feedback Form)
Core Priority #1 - Temporary Space
Volunteers:
Bayani Alcantara
Maria Cecilia Camba-Macalintal
Core Priority #2 - Programs and Initiatives
Volunteer: Maria Cecilia Camba-Macalintal
Core Priority #3 - Communications, Engagement and Promotion
Volunteer: Maria Cecilia Camba-Macalintal
Core Priority #4 - Fund Development
Volunteers:
Bayani Alcantara
Maria Cecilia Camba-Macalintal
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